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TACAC's 35th Annual Conference - April 9-11, 2015

Hyatt Regency Houston

You are invited to the TACAC Annual Conference at the Hyatt Regency Houston, April 9-11, 2015. To register, go to TACAC 2015 Conference RegistrationThe principal member of each institution has the option of registering all members attending from his/her institution at once. You may pay by credit card or select a "send check" or "invoice user" option which will generate an online and electronic invoice. The early registration fee for 2014-2015 TACAC members is $200 ($235 for non-members). After March 2, 2015, registration is an additional $15. Review the program book here.

Friday is Local Counselor Day.  We welcome our local colleagues who can't attend the entire conference to join us for a day of professional development.  The registration fee for Local Counselors' Day is $95 and includes continental breakfast, lunch,  breakout sessions, and access to the Counselor Card Swap and exhibitors.

Exhibit registration is exclusively online. Individual exhibitor attendees will register for the conference on the same form used to register to exhibit. This year exhibitors are asked to choose between the Platinum ($1200) and Gold ($600) packages.  There are several sponsorship opportunities that range in price from $500 to $10,000 to comfortably meet the needs of your organization. Please view this page for more details about exhibiting and/or sponsoring.

KEYNOTE ADDRESS

Our keynote address on Friday at the upcoming annual conference will be delivered by Josh Davis who made history by becoming the only man to win 3 Gold Medals at the 1996 Atlanta Centennial Olympic Games.  Josh is now the fastest "old guy" in American Swimming.  Before recently breaking the records in the freestyle for the 40+ category, Josh has been teaching and racing across America for the last 18 years.  One of the most prolific swimming instructors in history, Josh has been the Director of the Mutual of Omaha BREAKOUT! Swim Clinic tour for the last 8 years and has led over 500 clinics in over 400 cities.  Davis is also the founder of the Fastest Man in Texas SHOOTOUT! and the Olympic Trials TRAIN WITH A CHAMP CAMP.  Josh's career has been unique in that he has held national records at all levels, high school, college, American Records, a World Record and now multiple Masters records.  Davis won 5 Olympic Medals over 2 Olympic Games, 1996 and 2000, and set the American Record in the 200m free and 200scm IM.  He was elected captain of the USA team 4 years in a row from 1997 to 2000.  Now living in Edmond, OK with his wife and 5 kids, Josh has been speaking at schools, youth groups and corporate settings about the foundations of excellence for 18 years.  It is safe to say that no one loves researching and communicating peak performance more than Josh Davis.  Be around Josh for just a little a while and you will want to go live better and louder than ever.

HOTEL

The conference room rate of $159 per room was available through March 9th. Please call the Hyatt Regency Houston at 713.654.1234 to check on availability and rate offerings if you have not yet reserved a room.

The hotel is located in downtown Houston at 1200 Louisiana Street, 12 miles from Hobby Airport and 26 miles from George Bush Intercontinental Airport. Super Shuttle is offering a discount of $2 off regular one way fare and $4 off regular round trip fare from Hobby and Bush airports. Book today! The discount code is VC755. Regular fare is usually anywhere from $19-$23 depending on the airport. Overnight valet parking is $32 plus tax. Self-parking is next door to the hotel for $15 per day (no in/out privileges). There are surface lots near the hotel for a lesser day fee.

COLLEGE TOURS

Many local institutions are offering you the opportunity to visit their campuses prior to the conference or immediately after for a college tour. If you registered for one of these tours and need information, please contact Heather Dondis, College Tours Coordinator. As of March 20th, registration is closed for these opportunities.

Houston Baptist University – Wednesday, April 8 @ 10 am or 2 pm
Rice University – Tuesday, April 7 @ 3 pm or Wednesday, April 8 @ 3 pm
Sam Houston State University – Thursay, April 9 @ 9 am or Saturday, April 11 @ 2 pm
Texas Southern University – Wednesday, April 8 @ 12 pm or 2 pm
University of Houston – Thursday, April 9 @ 12 pm (lunch & bus from hotel provided)
University of Houston Clear Lake –Thursday, April 9 @ 9 am (transportation provided)
University of Houston Downtown – Wednesday, April 8 @ 1 pm

 

SOCIAL MEDIA

This 35th conference, we are looking back at and celebrating the achievements of our association. If you have a favorite picture or two from TACAC events of the past, please post them to the TACAC Facebook or Instagram using the hashtags #TACAC35th  or #TACACThrowBack. We’d love to see them (and perhaps use them during the conference, too!)

VOLUNTEER

A successful conference requires a lot of help, so we're asking for you to give a little of your time during the upcoming TACAC conference to ensure all runs as well as it should. We’re using VolunteerSpot to organize our upcoming conference volunteer sign-ups. There are many types of and lengths of volunteer opportunities available. 1) Click this link to see our Sign-Up on VolunteerSpot: http://vols.pt/1DPTXu; 2) Review the options listed and choose the spot(s) you like; 3) Sign up! It's Easy - you will NOT need to register an account or keep a password on VolunteerSpot. At the conference, there will be a volunteer check-in area in the Imperial Foyer where you'll check in prior to your assignment (unless otherwise noted).

MENTORSHIP

Are you interested in sharing your tips and resources with a new professional? Are you a new professional looking to learn the ropes? Let the Mentorship Program help provide you with an opportunity for professional development! Anyone interested in serving as a mentor or mentee should stop by the Check-in/Information Table to fill out a quick interest card. Questions? Ask anyone wearing a “Mentorship” ribbon on their conference badge.

RAFFLE

We are gearing up for a another awesome TACAC raffle to benefit the Anne Naman Fund! We so appreciate institutions that have generously donated items for the raffle. If you or your institution is interested in donating an item for the raffle, please email: Mackenzie Burns at burnsma@slu.edu, or complete this form. Curious about the raffle items? We will have a Tiffany crystal, Kendra Scott Jewelry, a Hyatt Hotel stay, numerous college baskets and much more! Don't forget one of our favorite items - Mabry Farms' Hind Quarter of Beef -- 250 lbs of beef cut and delivered to your freezer! We hope to see you all ready to #celebratetacac35th and to purchase raffle tickets!

SERVICE

Help put a smile on a child’s face! Countless children battle childhood illness daily. They may not get to pursue their dreams of doing what we live for – go to college – or smile on a day to day basis. We hope that this project can be one that lifts the spirits of youth who fight for their lives at Texas Children’s Hospital – the nation’s largest pediatric hospital system. 

How can you help? Decorate a pillowcase! We would like you to assist in creating/designing pillowcases for the kiddos at TCH. The theme of this pillowcase is up to you. You can base your theme on your college or high school colors or mascot. You can also decide to go an entirely different direction. You can either design a pillowcase ahead of time and bring it to the conference or you can decorate one at the conference. Whatever floats your boat!  When decorating at home, please keep in mind that these need to be functional.  Please no raised puff paints, glitter, or anything scratchy that could irritate these sweet kids’ faces!  Tie-dying and fabric paint are great options for kid-friendly cases.  If you sew, making cases out of kid-friendly fabric would be amazing!

What if I’m creatively challenged? That’s no problem! You can still help! Please consider donating your time by volunteering at our booth! We also need supplies – plain white pillow cases for others to decorate, and/or bring items to assist with decorating pillowcases. Some examples include:  iron on materials, tie-dye supplies (rubber bands, rubber gloves), fabric markers, fabric paint, and the like. This project won’t work without help from our dedicated TACAC members!  We appreciate your willingness to help us make this project a success!  We look forward to showcasing our finished products at conference before delivering them to Texas Children’s. Service Project Questions? Feel free to reach out to Autumn Boyd (autumn.boyd@yesprep.org) or Laura Hall (hall.1820@osu.edu).

pillowcase pictures

COUNSELOR CARD SWAP

Join us for the Counselor Card Swap from 2:15 – 3:15 on Friday. Similar to a college fair, admission representatives will set up tables while high school counselors have an opportunity to meet and interact with them. Unlike a traditional college fair, the idea is not to bring or take home lots of materials, but to exchange business cards and information on summer programs your campus may have available. Information for college/university participants. Information for secondary counselors. Colleges, if you'd like to donate a pennant, poster, decals or other such paraphernalia, the items will be donated to Communities in Schools classrooms.

SOCIAL

Guaranteed to be a big hit, the conference social will be held Friday night in the hotel. It's a high school reunion theme, so be ready for a #TACACThrowBack and be on the lookout for more details! (Social attendance is NOT included with local counselors' day registration, but may be purchased separately. Contact Diana McAfee).

FITNESS OPTIONS

Looking for a way to justify all the fun you will have at TACAC? Look no further! Join your fellow Road Warriors and College Counselors in some fitness options on the morning of Saturday, April 11th from 7:00-7:45 AM! For the first time ever, we will offer group fitness options of Zumba instructed by Reginald Peters of Houston, TX as well as a Fun Run led by a various TACAC members.  While these activities are FREE to you, we will be taking donations for the Anne Naman TACAC Fund prior to each exercise. Register to participate online. Additional details about the events, including meeting locations and times, will be sent to those who register.

SCHEDULE AT A GLANCE (Click here to view a PDF of the full conference program)

THURSDAY, 4/9/15
2:30 - 4:30 pm Exhibitor Check-in & set up - Regency Foyer/Window Box, 2nd Floor
2:30 - 6:30 pm Registration, Information & Volunteer Check-in - Imperial Foyer, 3rd Floor
2:30 - 6:30 pm Raffle & Service Project - Magnolia, 3rd Floor
3:30 - 4:15 pm Fellows Orientation - Mesquite, 3rd Floor
4:30 - 5:30 pm First Timers' Session - Regency Ballroom, 2nd Floor
4:30 - 6:30 pm Reception with Exhibitors - Regency Foyer/Window Box, 2nd Floor
6:30 - 8:00 pm Welcome Dinner - Imperial Ballroom, 3rd Floor
8:00 pm President's Reception - Regency Foyer/Window Box, 2nd Floor
FRIDAY, 4/10/15
7:15 - 8:45 am Platinum Exhibitors' Breakfast (invite only) - Regency Ballroom, 2nd Floor
7:30 - 8:45 am Mentorship Breakfast (invite only) - Shula's Lounge, Lobby
7:30 - 10:00 am Registration
7:30 am - 6:15 pm Information/Volunteer Check-in- Imperial Foyer, 3rd Floor
8:00 - 9:00 am Continental Breakfast - Imperial Ballroom, 3rd Floor
8:00 - 6:00 pm Raffle & Service Project - Magnolia, 3rd Floor
8:00 - 5:30 pm Exhibits Open - Regency Foyer/Window Box , 2nd Floor
9:00 - 10:00 am Keynote Address - Imperial Ballroom, 3rd Floor
10:15 - 11:15 am Session 1
11:30 - 12:30 pm Session 2
12:45 - 2:00 pm Lunch & General Membership Meeting - Imperial Ballroom, 3rd Floor
2:15 - 3:15 pm Counselor Card Swap - Regency Ballroom, 2nd Floor
3:30 - 4:30 pm Session 3
4:30 - 5:00 pm Exhibitor Break - Regency Foyer/Window Box, 2nd Floor
5:00 - 6:00 pm Session 4
5:00 pm Exhibitor tear down
8:00 pm - 12:00 am Social - Imperial East, 3rd Floor
SATURDAY, 4/11/15
6:45 - 7:45 am Exercise Options - Zumba - Regency Ballroom, 2nd Floor; Fun Run - Lobby
8:00 - 9:00 am Continental Breakfast - Imperial Ballroom, 3rd Floor
8:00 - 11:30 am Information/Volunteer Check-In - Imperial Foyer, 3rd Floor
8:00 - 11:30 am Raffle winnings pick up - Magnolia, 3rd Floor
9:00 - 10:00 am Session 5
10:15 - 11:15 am Session 6
11:30 - 12:00 pm Closing General Session - Imperial Ballroom, 3rd Floor
 

If you have questions about the conference, please contact one of the following people:

 

 
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