TACAC's 36th Annual Conference - April 3-5, 2016

Trailblazing Through Transition

Horseshoe Bay Resort, Marble Falls

 

Registration & Payments/Cancellations/Substitutions

Exhibitor/Sponsor Registration

Volunteer

Site info & Transportation

Schedule College Tours

Service

Raffle   Counselor Card Swap  

Keynote Address

Mobile App & Social Media Other Details

 

The 2016 TACAC Conference, Trailblazing Through Transition, will be held at the Horseshoe Bay Resort April 3-5, 2016. We hope you’ll be able to join us at this exciting site. View the tentative schedule at a glance. Attending the conference is an opportunity to fine-tune your skills, learn new techniques, network with peers, and learn about issues affecting the profession and the students and families you serve. Use our approval letter template or customize your own letter to your supervisor highlighting these - or other - reasons to make the conference a priority this spring.

To register, go to TACAC 2016 Conference Registration. The principal member of each institution has the option of registering all attendees from his/her institution at once. You may pay by credit card or select a "send check" or "invoice user" option which will generate an online and electronic invoice.

Online registration is available November - March. 

Exhibit and sponsorship registration is exclusively online. Individual exhibitor attendees will register for the conference on the same form used to register to exhibit. This year exhibitors are asked to choose between the Platinum ($1200) and Gold ($600) packages.  There are several sponsorship opportunities that range in price from $75 to $10,000 to comfortably meet the needs of your organization. Please view this page for more details about exhibiting and/or sponsoring. 

 

Regular Registration

November 1, 2015 – March 3, 2016

Late Fee Registration

March 4, 2016 –  March 21, 2016

Member

$200

$250

Non-Member

$235

$285

Local Counselors’ Day

$95

$120

PAYMENTS/CANCELLATIONS/SUBSTITUTIONS

Payments must be received by Monday, March 21 to ensure your participation. Registration fees must be paid in full on or before March 21, two weeks prior to the conference. If full payment has not been received and confirmed by TACAC by that date, registrations will be cancelled and attendees must re-register at the prevailing higher rate. This applies to registrants submitting PO’s, checks, and credit card payments that are incomplete for any reason. Pending availability, on-site registration may be an option but is not guaranteed and will be at a higher rate. Registering early allows the association to best plan for the number of attendees, reduces costs, provides advanced communication for attendees, and reduces time checking in on-site. Should you not be able to attend the conference, please notify Diana McAfee in writing ASAP. All refunds are subject to a $15 processing fee. Guest tickets are non-refundable. A half refund is available if cancellation request is received between 2/21/15 and 3/24/16. No refunds will be processed for cancellations received after 3/25/16 or for no-shows. There is no fee for substituting another participant if you are unable to attend. Contact Diana McAfee.

KEYNOTE ADDRESS

TBA

HOTEL

We have secured a special group rate of $169 per night for resort guest rooms and $319 for 2-bedroom paseo apartments. Hotel room rates are subject to a daily resort fee of $10 per room per night, plus applicable state taxes. Reserve a room online or call into the Horseshoe Bay Resort Reservation Call Center (877.611.0112) which is open Monday - Friday 7 am - 9 pm, Saturday - Sunday 9 am - 7 pm, and holidays 9 am - 5:30 pm.  Group ID 1075VI  Group Rate Code TACAC

In the instance the room block fills, there are several hotels near Horseshoe Bay Resort in Marble Falls, including the Hampton Inn Marble Falls on the Lake, Holiday Inn & Suites - Marble Falls,  and LaQuinta Inn & Suites - Marble Falls.

GETTING THERE

Situated on Lake LBJ, Horseshoe Bay Resort is located in the Texas Hill Country approximately 45 minutes northwest of Austin and is easily accessible by car from the Austin, Dallas, San Antonio, Houston and Midland areas. Visit the Horseshoe Bay Resort website for travel information including maps and directions. Complimentary self parking is available.

Ground transportation options to and from the Austin-Bergstrom International Airport and the San Antonio International Airport are available through the hotel by reservation. Charges vary based on the number of people needing transportation. If you are interested, please complete an airport transfer group transportation request form no later than Monday, March 21st. Your travel information will then be submitted to the resort's transportation department. The resort will contact you with final pricing and details as to how and where to meet the shuttle at the airport.

Austin-Bergstrom Transfers through Horseshoe Bay Transportation Department:
  • Escalade - from $360 round trip up to four passengers plus an 18% service charge
  • Mercedes Sprinter - from $720 round trip up to eleven passengers plus an 18% service charge
  • 14 Passenger Mini Bus - $120 per hour (2 hour minimum) plus an 18% service charge
San Antonio Transfers through Horseshoe Bay Transportation Department:
  • Escalade - from $420 round trip up to four passengers plus an 18% service charge
  • Mercedes Sprinter - from $840 round trip up to eleven passengers plus an 18% service charge
  • 14 Passenger Mini Bus - $120 per hour (2 hour minimum) plus an 18% service charge 

Additionally, TACAC has set up a carpool and ride share sign up online if you are interested in sharing rides to from your home city or one of the airports. Visit the Group Carpool page to seek a ride or offer space in your own vehicle. Should you choose to participate, we ask that you complete a Release, Assumption of Risk and Waiver of Liability for Participation Form and return to tacac.conference@gmail.com no later than Friday, April 1, 2016.

COLLEGE TOURS

The TACAC Conference Planning Committee would like to offer you an opportunity to visit the many fine higher education institutions in the Austin area and along the I-35 corridor.  Tours will take place before and after the conference. Please register online for tours by Monday, February 29, 2016. Please note that some tours offer transportation; however, you may utilize your own for any of the following. You can indicate as such on the registration form.

  • Schreiner University - Friday, April 1 - Depart Horseshoe Bay at 8:45 am, Tour at 11:00 am, Lunch at 12:00 pm, Return to Horseshoe Bay by 3:00 pm. Tour, Lunch, and Transportation to and from Horseshoe Bay and Lunch are provided.
  • Concordia University - Friday, April 1 - Lunch at 11:00 am and tour at 12:00 pm. Tour and Lunch are provided.  (Transportation will not be provided.)
  • Baylor University - Friday, April 1. Tour at 2:30 pm (Food and Transportation are not provided.)
  • University of Mary Hardin-Baylor - Friday, April 1. Tour at 3:30 pm. (Transportation is not provided)
  • Texas State University - Saturday, April 2 - Depart Austin-Bergstrom International Airport at 12:00 pm, Tour at 1:00 pm, Arrival to Horseshoe Bay at 6:00 pm. Tour, Lunch, and Transportation are provided.
  • Baylor University - Saturday, April 2 - Tour at 2:30 pm. (Food and Transportation are not provided.)
  • Southwestern University - Tuesday, April 5. Tour at 2:00 pm. (Food and Transportation are not provided.)
  • St. Edward's University and The University of Texas at Austin - Tuesday, April 5. Depart Horseshoe Bay at 1:00 pm, Tour at The University of Texas at 2:30 pm, Tour at St. Edward's University at 4:30 pm , Transportation back to Horseshoe Bay after the St. Edward's tour. Transportation is provided for 24 guests. (Can do individual campus tours if providing your own transportation)
  • Huston-Tillotson University - Tuesday, April 5. Tour at 2:00 pm. Counselors must register at http://htu.edu/campus-tour to join a regularly scheduled tour.

VOLUNTEER

A successful conference requires a lot of help, so we're asking for you to give a little of your time during the upcoming TACAC conference to ensure all runs as well as it should. We’re using VolunteerSpot to organize our upcoming conference volunteer sign-ups. There are many types of and lengths of volunteer opportunities available. Volunteer registration will open in March 2016.

MOBILE APP

A mobile app has been built for TACAC through Attendify and is available in the App Store™ and Google Play™. Search "Texas ACAC" and the Texas ACAC logo should appear. Install the app (at no cost to you) and then click on 2016 Annual Conference for details and updates.

SOCIAL MEDIA

While at the conference, please post pictures and comments to social media. Post to TACAC Facebook or Instagram using the hashtags #TACACTrailblazers. We’d love to see your shots (and perhaps use them during the conference, too!). We'll be Tweeting during the conference using the hashtag #TACACTrailblazers.

RAFFLE

We are gearing up for another awesome TACAC raffle to benefit the Anne Naman Fund! We so appreciate institutions that have generously donated items for the raffle. If you or your institution is interested in donating an item for the raffle, please complete an online donation form.

SERVICE

TBA

COUNSELOR CARD SWAP

Join us from 2:15 – 3:15 pm on Monday, April 4th. Similar to a college fair, admission representatives will set up tables while high school counselors have an opportunity to meet and interact with them. Unlike a traditional college fair, the idea is not to take materials to distribute or collect bags of materials, but to exchange business cards and hear information on summer programs that institutions may have available. There is no need to register to participate!

  • Info for Higher Ed Reps: Each institution with a staff member registered for the conference will be assigned a table. Bring your table cover, a stack of business cards or a single sheet contact page for your staff listing their territories, information about summer programs on your campus (if applicable), and a ton of energy as you will meet several hundred high school counselors.
  • Info for Secondary Reps: Bring a stack of business cards and a ton of energy as you will meet representatives from every institution represented at the conference.

MENTORSHIP

Are you interested in sharing your tips and resources with a new professional? Are you a new professional looking to learn the ropes? Let the Mentorship Program help provide you with an opportunity for professional development! Anyone interested in serving as a mentor or mentee should stop by the Check-in/Information Table to fill out a quick interest card. Questions? Ask anyone wearing a “Mentorship” ribbon on their conference badge.

DRESS CODE

The dress code for the conference is business casual (slacks, khakis, skirts, button downs, golf shirts, comfy shoes). For the social, dress is casual, and we encourage you to wear your best trailblazing attire (campfire, explorer, etc.) For evenings or general outings in Marble Falls, the standard, acceptable attire in most venues is casual. While the daytime highs are around 75 degrees F in April, temperatures in breakout rooms for sessions are usually cooler. Bring layers for comfort. Overnight lows may fall to around 50 degrees F.

  • Sunday - Business casual
  • Monday - Wear your institutional shirt during the day. In the evening, change into casual clothes or wear your trailblazing attire.
  • Tuesday - Business casual/travel comfortable wear is recommended. Wear your TACAC shirt if you have one!

SOCIAL

Guaranteed to be a big hit, the conference social will be held Monday night at the Horseshoe Bay Yacht Club. (Social attendance is included in your full conference registration fee. It is NOT included with local counselors' day registration, but may be purchased separately. Contact Diana McAfee).

FITNESS OPTIONS

A golf outing is being planned for Saturday, April 2nd. Be on the lookout for details. Also, back by popular demand, a fun run/walk will be held on Tuesday, April 5th. More details to come!

AUSTIN NATIONAL COLLEGE FAIR - The fair will be held Tuesday, April 5 from 5:30 pm - 8:30 pm at the Palmer Events Center. Colleges are encouraged to stay in the area to participate! Visit the NACAC website for more details.

SCHEDULE AT A GLANCE (Click here to view a PDF of the full 2015 conference program for an idea of what to expect)

Sunday, April 3, 2016  
2:30 – 6:30 PM Registration
2:30 – 6:30 PM Raffle & Service Project, Volunteer Check-in
2:30 – 4:30 PM Exhibitor check-in and set up
2:30 – 4:00 PM Fellows Orientation
4:15 – 5:30 PM First Timers’ Session
4:30 – 6:30 PM Reception with Exhibitors
6:30 – 8:00 PM Welcome Dinner
8:00 - 10:30 PM President’s Reception
Monday, April 4, 2016  
7:30 – 10:00 AM Registration
7:30 – 8:45 AM Platinum Exhibitors Breakfast (invite only)
7:30 – 8:45 AM Mentorship Breakfast (invite only)
8:00 – 9:00 AM Continental Breakfast
8:00 – 6:00 PM Raffle & Service Project, Volunteer Check-in, Exhibits
9:00 – 10:00 AM Keynote Address
10:15 – 11:15 AM Session 1
11:30 – 12:30 PM Session 2
12:45 – 2:00 PM Lunch & General Membership Meeting
2:15 – 3:15 PM Networking Event – Counselor Card Swap
3:30 – 4:30 PM Session 3
4:30 – 5:00 PM Exhibitor Break
5:00 – 6:00 PM Session 4
5:00 PM Exhibitor tear down
8:00 PM – 12:00 AM Social
Tuesday, April 5, 2015  
7:00 – 8:00 AM Fitness Options
8:00 – 9:00 AM Continental Breakfast
8:00 – 11:30 AM Raffle winnings pick up
9:00 – 10:00 AM Session 5
10:15 – 11:15 AM Session 6
11:30 AM – 12:00 PM Closing General Session

 

If you have questions about the conference, please contact one of the following people: